PRE-APPLICATION GUIDE
APC PARTNER – BY AVENTIS GROUPS INTERNATIONAL PROFESSIONAL ACCREDITATION COUNCIL
Pre-Application Support Guide
Entity Identification (Step 1/5)
This guide clarifies the questions and requirements for Step 1. Follow the instructions carefully to ensure accurate submission.
Question 1: What type of entity are you?
Select the category that best matches your organization’s primary function.
| Options | Description |
|---|---|
| Corporate Partner | For-profit businesses and corporations |
| Educational Institution | Schools, universities, and formal education providers |
| Professional Association | Industry-specific professional groups |
| Digital Learning Collaborator | Online education platforms and providers |
| Research and Innovation Centre | Academic or corporate research organizations |
| Government and Public Sector Collaborator | Public sector organizations and agencies |
| Non-Profit and Community Education Partner | Charities and community education groups |
| Grassroot and Informal Group | Volunteer-led and informal learning groups |
| Independent Learning Expert | Individual educators and freelancers |
Explanation: Choose the option that aligns with your organization’s core activities.
Examples:
- A university would select Educational Institution.
- A volunteer-led coding club might choose Grassroot and Informal Group.
- A freelance educator would select Independent Learning Expert.
For Independent Learning Expert:
- Professional Certification Number
- Portfolio/Website URL
Click “add item” to add more information if needed.
Question 2: Are you a registered body?
(Not applicable for Grassroot and Informal Groups AND Independent Learning Expert)
Options: Yes / No
If you answered YES:
For Non-Profit/Community Education Partners:
- Country of Registration: Select the country where your organization is legally registered.
- Charitable Registration Number: Provide your official registration number (e.g., “123456-AB” for a UK charity).
- Upload Registration Document: Submit proof of registration (PDF/DOC/JPEG, ≤5MB).
For All Other Entity Types (Corporate Partner, Educational Institution, etc.):
- Country of Registration: Select the country where your entity is legally registered.
- Company/Institution Registration Number: Enter your government-issued ID (e.g., EIN for U.S. entities: “12-3456789”).
- Upload Business License: Submit a valid license/registration certificate (PDF/DOC/JPEG, ≤5MB).
If you answered NO:
- Reason for Non-Registration: Briefly explain why your entity is not registered (e.g., “We are a newly formed collective awaiting formal registration”).
Question 3: Official Name of Your Entity
Provide the legal name of your organization or your full name (for individuals).
Examples:
- “Harvard University” (Educational Institution)
- “OpenAI” (Corporate Partner)
- “Dr. Jane Doe” (Independent Learning Expert)
Note: Use the name as it appears on official documents (e.g., tax filings, licenses).
Question 4: Where do you operate?
Define the geographic scope of your activities.
| Options | Requirements |
|---|---|
| Local (Single City/Region) |
|
| National | Select your country (e.g., “India” for a nationwide NGO) |
| Global | Select all countries where you actively operate (e.g., Coursera selects all applicable countries) |
Question 5: How long have you/your entity been operational?
Indicate your organization’s or your own experience duration.
| Options | Description |
|---|---|
| Less than 1 year | For new entities (e.g., a startup launched in 2024) |
| 1–5 years | For established but growing entities (e.g., a coding bootcamp founded in 2020) |
| More than 5 years | For mature entities (e.g., a university with decades of history) |
Note: “Operational” refers to when your entity began active work, not necessarily registration date.
Submission Tips
- Double-check registration numbers and document formats (PDF/DOC/JPEG, ≤5MB)
- Use exact legal names to avoid delays
- Contact support if your entity type or operational scope is unclear
Pre-Application Support Guide
Stakeholder Accountability (Step 2/5)
This guide clarifies the requirements for Step 2. Ensure accuracy to strengthen your TrustScore.
Primary Representative Details
The primary representative is the official contact responsible for the entity’s application.
Questions 1–4: Name Details
- Prefix: Select appropriate title (e.g., Dr., Prof., Ms.).
- First Name: Legal first name.
- Middle Name: Optional (if applicable).
- Last Name: Legal surname.
Question 5: Primary Representative’s Role
- Describe their position and relevance to the entity.
Examples:
- Educational Institution: “Dean of Innovation”
- Grassroots Group: “Co-Founder & Program Director”
- Corporate Partner: “Head of Corporate Social Responsibility”
Questions 6–7: Contact Information
- Phone Number: Provide a working number with country code (e.g., +1-555-123-4567).
- Email Address: Use an official/professional email (e.g., name@university.edu).
Questions 8–9: Professional & Social Media Links
- LinkedIn Profile: Mandatory. Share a full URL (e.g., linkedin.com/in/johndoe).
- Social Media:
- Click “Add Item” to list additional platforms (e.g., Twitter/X, Facebook, Instagram).
Example:
- Platform: Twitter | Link: twitter.com/eduleader_jane
- Platform: GitHub | Link: github.com/johndoe_tech
Note: More platforms = Higher TrustScore. Include at least 2–3 professional or organizational accounts.
Question 10: Certifications/Accreditations
- Select relevant credentials:
- PMP, CFA, PhD/Doctorate, or Other (specify, e.g., “Google Certified Educator”).
Example: A university representative might list “PhD in Education Leadership”.
Question 11: Disclose Potential Conflicts
- Select all applicable options:
- Shareholding in competitor organizations (>5% stake).
- Family ties to regulatory authorities.
- Prior legal/ethical violations in education/training.
- None/No conflicts to declare (if applicable).
- Other: Specify (e.g., “Advisory role in a competing EdTech firm”).
Guarantor/Co-Signer Details
The guarantor must be an external, impartial party who vouches for the entity’s credibility.
Guarantor Requirements:
- Must not be affiliated with the entity (e.g., not an employee, board member, or relative).
Ideal Candidates:
| Category | Examples |
|---|---|
| Professionals | Lawyer, Certified Auditor, Senior Academic, or Licensed Consultant |
| Community Figures | Respected local leader, religious leader, or NGO representative |
| Normal Individuals |
|
Guarantor’s Affidavit Template
(Download, complete, and upload as PDF/JPEG/DOC ≤5MB. No notarization needed.)
AFFIDAVIT OF GUARANTOR
I, [Full Name of Guarantor], residing at [Full Address], hereby declare under penalty of perjury that:
1. Relationship to Entity:
- I am not employed by, affiliated with, or related to [Entity Name].
- My connection to the entity is limited to [briefly describe, e.g., “observing their community workshops” or “professional acquaintance”].
2. Confirmation of Legitimacy:
- I have reviewed the application submitted by [Entity Name] and confirm that, to the best of my knowledge, the information provided is accurate and truthful.
- I am aware of [Entity Name]‘s activities in [describe, e.g., “providing free coding classes to underprivileged youth”] and affirm their credibility.
3. Conflict of Interest:
- I have no financial, familial, or professional conflicts of interest in serving as guarantor.
4. Voluntary Participation:
- I am signing this affidavit voluntarily and understand that my role is to ensure accountability.
Signed: _________________________
Printed Name: _________________________
Date: _________________________
Contact Information (Optional but recommended for verification):
- Email: _________________________
- Phone: _________________________
Notes:
- No notarization or witness required.
- Use clear, legible handwriting or type the affidavit.
Submission Tips
- For guarantors: Choose someone trustworthy who can verify your work (e.g., a teacher who partnered with your NGO, a local shop owner familiar with your programs).
- Ensure the affidavit includes all four declaration points above.
- If the guarantor is a “normal person,” explain their connection clearly (e.g., “Community member who attended our workshops”).
Program Portfolio & Quality Assurance
Step 3/5
Thoroughly detail your programs and quality processes to align with Aventis standards. More programs and robust QA mechanisms improve your TrustScore.
Flagship Programs
Click “Add Item” to list multiple programs. Include all major offerings for TrustScore consideration.
Question 1: Program Title
- Use a clear, descriptive name.
Examples:
- “Digital Literacy for Rural Entrepreneurs”
- “Cybersecurity Certification for Professionals”
Question 2: Duration
- Enter the numeric duration (e.g., “6” for a 6-week program).
Question 3: Select Unit
- Choose Hours/Days/Weeks (e.g., “Weeks” for a 6-week bootcamp).
Question 4: Target Audience
- Select all applicable groups:
Professionals, NGOs, Government Agencies, Youth/Adolescents, etc.
Example: A coding bootcamp might select “Students, Entrepreneurs, Youth/Adolescents.”
Question 5: Program Syllabus
Upload a PDF/DOC file (≤5MB) outlining:
- Learning objectives, modules, topics, and assessments.
Example: A syllabus titled “AI Ethics Workshop_Syllabus.pdf” with weekly topics and quizzes.
Additional Programs
- Click “Add Item” to include more programs (e.g., workshops, certifications, community initiatives).
- Repeat Questions 1–5 for each program.
Question 6: How Do You Evaluate Learners?
Select all methods used to assess learner performance.
| Method | Description |
|---|---|
| Proctored Exams | Specify tools (e.g., ProctorU, AI proctoring via Zoom) |
| Peer Review | Used in collaborative projects or forums |
| Capstone Projects | Final hands-on assignments (e.g., building a prototype) |
| Quizzes/Case Studies | Regular knowledge checks or scenario-based tasks |
Example:
- A data science bootcamp might select “Proctored Exams (AI proctoring)” and “Capstone Projects”
Question 7: How Do You Collect Feedback?
Select the primary method:
| Method | Description |
|---|---|
| Post-Course Surveys | Use tools like Google Forms, SurveyMonkey, or Typeform |
| Focus Groups | Structured discussions with learners |
| Third-Party Audits | Independent evaluations (e.g., Qualtrics reports) |
| No Formal Process | Only select if feedback is not systematically collected |
Note: Formal feedback processes (e.g., automated surveys) boost TrustScore.
Quality Assurance Mechanisms
Upload Quality Audit Reports
Submit documents like ISO certifications, annual compliance reports, or third-party evaluations (PDF/XLSX).
Don’t have formal reports?
Provide a self-written QA summary (1–2 pages) including:
- Internal review processes (e.g., monthly team assessments)
- Learner satisfaction metrics (e.g., survey results)
- Improvement actions taken (e.g., updated course content based on feedback)
Example: A grassroots group uploads “2023_Internal_QA_Summary.pdf” with survey data and program updates.
Question 8: Select Relevant Policies
Select all policies your entity follows:
| Policy | Description |
|---|---|
| Anti-Plagiarism Policy | Checks for academic integrity (e.g., Turnitin usage) |
| Accessibility Compliance (WCAG 2.1) | Ensures programs are accessible to disabled learners |
| DEI Framework | Promotes diversity, equity, and inclusion in enrollment/design |
| Environmental Sustainability Plan | Reduces carbon footprint (e.g., digital-only materials) |
Example: An educational institution selects “Anti-Plagiarism Policy” and “DEI Framework”
Submission Tips
- Maximize TrustScore:
- Add 3–5 programs with detailed syllabi
- Use formal evaluation tools (e.g., proctored exams) and feedback systems
- Upload QA documents (even self-written summaries)
- For grassroots/NGOs: Focus on learner testimonials and internal improvement plans if lacking formal reports
Financial Health & Compliance Checks
Step 4/5
Ensure transparency in financial and legal matters to meet Aventis’s accountability standards.
Financial Overview
Demonstrate financial stability and revenue sources.
Question 1: Primary Sources of Revenue
Select all applicable options:
| Revenue Source | Description |
|---|---|
| Accreditation Fees | Certification charges for programs |
| Government Grants | Public funding for projects/operations |
| Corporate Sponsorships | Partnerships with businesses |
| Tuition Fees | Learner enrollment payments |
| Donations/Crowdfunding | Community/individual contributions |
Examples:
- A non-profit might select “Donations/Crowdfunding” and “Government Grants”
- A corporate training partner could choose “Corporate Sponsorships” and “Tuition Fees”
Question 2: Annual Revenue (USD)
Select one range:
| Revenue Range | Typical Entities |
|---|---|
| Less than $100,000 | Common for startups, grassroots groups, or small NGOs |
| $100,000–$1,000,000 | Typical for mid-sized educational institutions or growing enterprises |
| $1,000,000–$10,000,000 | Larger entities like universities or established corporate partners |
| More than $10,000,000 | Global organizations or major institutions |
Note: Revenue ranges help assess scalability. If unregistered (e.g., grassroots groups), estimate based on annual operational budgets.
Compliance & Legal Checks
Disclose any legal challenges to ensure accountability.
Question 3: Legal Compliance Check
No past litigation or sanctions
Select if your entity has a clean legal record
Past litigation
Choose if involved in resolved legal disputes (e.g., contract disagreements)
Sanctions imposed by regulatory bodies
Select if penalized by authorities (e.g., fines for non-compliance)
If you select “Past litigation” or “Sanctions imposed”:
Explain the case and resolution:
- Briefly describe the issue, timeframe, and steps taken to resolve it
Example:
“In 2022, our NGO faced a trademark dispute over program branding, resolved amicably through a licensing agreement. No further issues have arisen.”
Notes:
- Full transparency is critical. Minor resolved issues (e.g., administrative fines) may not disqualify you
- Avoid vague language. Include dates, outcomes, and preventive measures (e.g., updated compliance training)
Review, Declaration & Submission
Step 5/5
Ensure your application is complete and truthful. Falsified submissions will result in permanent disqualification.
Legal Declarations
Check all boxes and upload a signed approval document.
Consent Statements
By signing below, I confirm:
Signed Approval Template
(Download, complete, sign, and upload as PDF/JPG/PNG ≤5MB)
APPLICATION APPROVAL DECLARATION
I, [Full Name of Primary Representative], in my capacity as [Role, e.g., “Director of XYZ Organization”], hereby declare:
- All information provided in this application is accurate, complete, and truthful to the best of my knowledge.
- I understand that Aventis reserves the right to verify the submitted details through third-party audits or direct inquiries.
- I accept full liability for any misrepresentation, inaccuracies, or fraudulent claims in this application.
- I have reviewed and approved the final submission on behalf of [Entity Name].
Signature:
Date:
Printed Name:
Entity Name:
Contact Information:
- Email:
- Phone:
Example:
Signature: Jane Doe
Date: 15 October 2023
Printed Name: Jane Doe
Entity Name: TechEd Collective
Contact: jane@teched.org | +1-555-123-4567
Submission Guidelines
1. Signing Instructions:
- Sign manually (handwritten) or digitally (e-signature tools like DocuSign).
- Ensure the signature is clear and matches the primary representative’s name.
2. Upload:
- Accepted formats: PDF, JPG, PNG.
- Filename: Use a clear format (e.g., Aventis_Approval_TechEdCollective.pdf).
3. Final Review:
- Double-check all previous steps for completeness.
- Confirm financial, legal, and program details are error-free.
Upload your signed declaration document here
Accepted formats: PDF, JPG, PNG (Max 5MB)
Consequences of Falsification
- Permanent disqualification from Aventis partnerships.
- Legal action for fraudulent claims.